Unlocking Team Potential: Fostering Inclusive and Engaging Meetings

In a recent episode of the "We Not Me" podcast, hosts Dan Hammond and Pia Lee talked with Betina Szkudlarek, a professor in International Management, to delve into the reasons behind the common reluctance to speak up in meetings.

This conversation sheds new light on the underlying themes of fear, futility, and disengagement that often prevent individuals from voicing their opinions. Szkudlarek's research reveals that while fear and the perception of futility are typical reasons cited for not speaking up, deeper issues such as indifference, lack of personal investment, and an over-reliance on vocal team members also play significant roles. This disengagement is exacerbated by poor meeting structures and a lack of preparation, with many participants feeling their contributions are neither valued nor impactful.

To combat this, Szkudlarek emphasizes the need for leaders to create environments that encourage participation through structured discussions, clear agendas, and small group dialogues. Moreover, individuals are encouraged to take personal responsibility for their engagement, set goals to contribute, and support their peers in voicing concerns. The podcast underscores that fostering an inclusive culture where every voice is heard not only enhances decision-making but also strengthens organizational dynamics.

Ultimately, the episode calls for a shift in both leadership and participant attitudes towards meetings, advocating for more thoughtful, inclusive, and engaging dialogue to unlock the potential of every team member.

Something you can do today: 

As a team leader use approaches like virtual whiteboards to give everyone a say.
As a team member, commit to having your voice heard – it really could make a difference!